Information Methods There are many ways to group information together, whether by chance or by design. For example:
- Casual exchanges between colleagues.
- Traditional means such as memos, reports, notices, faxes, telephones.
- Electronic media such as electronics, intranet, etc. Conference films.
Choose communication methods
- Email is a medium of communication between group members, with uncertain reliability.
- Software can facilitate communication between specialists and teams.
- Video conference communications are also useful, helping members assess each other's gestures and states.
- A good telephone system helps to communicate meeting news or consultations between members located in different locations.
Share information outside the group
Information from inside
The natural tendency of groups to focus on their own strength—their own wholeness—can weaken them: they become parochial and self-absorbed. To avoid this, they need to rely on other parts of the organization, such as the computer department when they need data.
Maintain communication
Keep in touch with key people in other departments and outside the organization, and know who needs to be kept informed. Use every modern means to update and revise this list regularly so that you can contact the team for assistance as needed throughout the operation.
Avoid duplication
Duplication of roles is a terrible problem in large organizations. To avoid this waste, circulate a short list of the functions of both groups to relevant people, so that duplication can be detected immediately.
Information like a waterfall
The cascading flow of information often results in noise, distortion, etc., which can disrupt team goals and effectiveness. To avoid this, meet more broadly than narrowly, and then, if necessary, probe back up.
Care
A group should not have any secrets among its members, and if there are any, they should only be to create a pleasant surprise about the project. Before deciding what to keep secret, ask, “Who else should know about this?” and “What harm would it do if it were revealed?” If it is something that everyone should know, then go ahead and share it. However, if something needs to be kept secret, then it must be kept absolutely secret.
