{"id":4428,"date":"2024-07-10T14:58:26","date_gmt":"2024-07-10T07:58:26","guid":{"rendered":"https:\/\/vanphongao.vn\/?p=4428"},"modified":"2025-08-29T22:08:05","modified_gmt":"2025-08-29T15:08:05","slug":"lam-the-nao-de-mo-van-phong-dai-dien-tai-viet-nam","status":"publish","type":"post","link":"https:\/\/vanphongao.vn\/en\/cho-thue-van-phong\/lam-the-nao-de-mo-van-phong-dai-dien-tai-viet-nam.html","title":{"rendered":"How to open a representative office in Vietnam?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Job <\/span><b>open<\/b> <b>Representative office<\/b><span style=\"font-weight: 400;\"> is an important step for foreign enterprises to expand their presence and penetrate deeply into the Vietnamese market. With a dynamic business environment and high growth potential, Vietnam has become an attractive destination for global enterprises. However, to ensure smooth operations and compliance with legal regulations, it is extremely necessary to clearly understand and properly implement the legal procedures for opening a representative office.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article, <\/span><a href=\"https:\/\/vanphongao.vn\/en\/\"><b>G Office<\/b><\/a><span style=\"font-weight: 400;\"> will provide detailed guidance on the steps required to open a representative office in Vietnam, helping businesses seize opportunities and develop sustainably in this market.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">I. General introduction to opening a representative office<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. Concept of representative office<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A representative office is a subsidiary unit of an enterprise, established to perform the functions of communication, market research, information provision and support for the business activities of the parent company. A representative office has no legal status and is not allowed to conduct direct profit-making business activities.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Purpose and benefits of opening a representative office<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Opening a representative office in Vietnam brings many benefits to businesses, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Market research<\/b><span style=\"font-weight: 400;\">: Helps businesses grasp market needs and trends, thereby developing appropriate business strategies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Building and maintaining relationships<\/b><span style=\"font-weight: 400;\">: Support in building and maintaining relationships with customers, partners and state management agencies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Brand promotion<\/b><span style=\"font-weight: 400;\">: Increase brand presence in the local market, making it easier for businesses to access and build reputation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Business Support<\/b><span style=\"font-weight: 400;\">: Help handle problems arising during business operations, and support the parent company in legal and administrative matters.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3. Popular types of representative offices<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Depending on the purpose and field of operation, businesses can choose to open different types of representative offices, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Trade representative office<\/b><span style=\"font-weight: 400;\">: Mainly focuses on market research and survey, supporting the parent company&#039;s business activities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Technical representative office<\/b><span style=\"font-weight: 400;\">: Perform tasks related to research, development and technical support for the parent company&#039;s products and services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project management representative office<\/b><span style=\"font-weight: 400;\">: Manage and supervise investment projects, construction or other activities of the parent company locally.<\/span><\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-4431\" src=\"https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Cac-loai-hinh-van-phong-dai-dien-pho-bien.png\" alt=\"C\u00e1c lo\u1ea1i h\u00ecnh v\u0103n ph\u00f2ng \u0111\u1ea1i di\u1ec7n ph\u1ed5 bi\u1ebfn\" width=\"1366\" height=\"768\" srcset=\"https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Cac-loai-hinh-van-phong-dai-dien-pho-bien.png 1366w, https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Cac-loai-hinh-van-phong-dai-dien-pho-bien-300x169.png 300w, https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Cac-loai-hinh-van-phong-dai-dien-pho-bien-1000x562.png 1000w, https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Cac-loai-hinh-van-phong-dai-dien-pho-bien-768x432.png 768w, https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Cac-loai-hinh-van-phong-dai-dien-pho-bien-18x10.png 18w\" sizes=\"(max-width: 1366px) 100vw, 1366px\" \/><\/p>\n<h3><span style=\"font-weight: 400;\">4. Benefits of opening a representative office in Vietnam<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Vietnam is a potential market with rapid economic growth, a friendly investment environment and abundant human resources. Opening a representative office in Vietnam helps businesses take advantage of the following advantages:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Access to emerging markets<\/b><span style=\"font-weight: 400;\">: Vietnam has a large consumer market with a young, dynamic population and high consumer demand.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Investment support policy<\/b><span style=\"font-weight: 400;\">: The Vietnamese government has many preferential and supportive policies for foreign enterprises investing in Vietnam.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Convenient geographical location<\/b><span style=\"font-weight: 400;\">: Vietnam is strategically located in the Southeast Asian region, convenient for trade and connection with major markets such as China, Japan, Korea and other ASEAN countries.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">II. Conditions for opening a representative office<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. Legal conditions<\/span><\/h3>\n<h4><b> Regulations of Vietnamese law on opening representative offices<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">The opening of a representative office in Vietnam must comply with the provisions of the Enterprise Law, the Investment Law and related guiding documents. Representative offices are allowed to carry out activities such as liaison, market research and providing information support to the parent company. However, representative offices are not allowed to carry out direct profit-making business activities in Vietnam.<\/span><\/p>\n<h4><b> Types of businesses that can open representative offices<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Foreign enterprises legally established in their home countries can open representative offices in Vietnam. Types of enterprises include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limited Liability Company (LLC)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Joint Stock Company (JSC)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Private enterprise<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Other forms of business recognized under the national laws of the business.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Capital conditions<\/span><\/h3>\n<p><b>Capital requirements for representative offices<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Currently, Vietnamese law does not stipulate a specific minimum capital for establishing a representative office. However, the parent company must ensure sufficient financial resources to maintain the representative office, including operating costs, renting premises and paying staff salaries.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Personnel conditions<\/span><\/h3>\n<h4><b> Representative requirements<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">The representative of the representative office must meet the following conditions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have full civil capacity.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Not currently prohibited from holding a business management position under the provisions of Vietnamese law.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have experience and understanding of parent company&#039;s business operations.<\/span><\/li>\n<\/ul>\n<h4><b> Staffing requirements<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">There is no specific regulation on the minimum or maximum number of employees for a representative office. However, the number of employees must be arranged in accordance with the scale and scope of operations of the representative office. Employees working at the representative office must comply with the regulations on labor, social insurance and other welfare regimes according to Vietnamese law.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">III. Necessary documents and papers<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. Certificate of business registration of parent company<\/span><\/h3>\n<p><b>Notarized copy<\/b><span style=\"font-weight: 400;\">: Business registration certificate or equivalent document of the parent company in the home country, translated into Vietnamese and notarized.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Parent company&#039;s decision on opening a representative office<\/span><\/h3>\n<p><b>Written decision<\/b><span style=\"font-weight: 400;\">: Decision of the parent company on opening a representative office in Vietnam, including information on the name, address, representative and scope of activities of the representative office.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Charter of representative office<\/span><\/h3>\n<p><b>Copy of charter<\/b><span style=\"font-weight: 400;\">: The charter of a representative office must clearly state the powers and responsibilities of the office, its organizational structure and internal regulations.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Office lease contract<\/span><\/h3>\n<p><b>Copy of lease agreement<\/b><span style=\"font-weight: 400;\">: The lease contract for the representative office in Vietnam must be legally signed and certified by the local authority.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Personal documents of the representative<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Passport or ID<\/b><span style=\"font-weight: 400;\">: Notarized copy of passport or other identification document of the office representative, translated into Vietnamese and notarized.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Power of Attorney<\/b><span style=\"font-weight: 400;\">: If the representative is not the director of the parent company, a power of attorney from the parent company to the representative in Vietnam is required.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These documents and papers need to be carefully and fully prepared to ensure that the registration process for opening a representative office goes smoothly. Once prepared, the enterprise needs to submit the documents to the competent authority for review and issuance of a certificate of registration for the representative office.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">IV. Implementation process<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. Prepare documents<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Enterprises need to prepare complete and accurate records and documents as listed in Part III. Ensure that all documents are translated into Vietnamese (if necessary) and legally notarized.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-4432\" src=\"https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Chuan-bi-ho-so-mo-van-phong-dai-dien.png\" alt=\"Chu\u1ea9n b\u1ecb h\u1ed3 s\u01a1 m\u1edf v\u0103n ph\u00f2ng \u0111\u1ea1i di\u1ec7n\" width=\"1366\" height=\"768\" srcset=\"https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Chuan-bi-ho-so-mo-van-phong-dai-dien.png 1366w, https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Chuan-bi-ho-so-mo-van-phong-dai-dien-300x169.png 300w, https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Chuan-bi-ho-so-mo-van-phong-dai-dien-1000x562.png 1000w, https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Chuan-bi-ho-so-mo-van-phong-dai-dien-768x432.png 768w, https:\/\/vanphongao.vn\/wp-content\/uploads\/2024\/07\/Chuan-bi-ho-so-mo-van-phong-dai-dien-18x10.png 18w\" sizes=\"(max-width: 1366px) 100vw, 1366px\" \/><\/p>\n<h3><span style=\"font-weight: 400;\">2. Submit application<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Where to apply<\/b><span style=\"font-weight: 400;\">: The application for opening a representative office must be submitted to the Department of Planning and Investment of the province or city where the representative office is expected to operate. In some special cases, the application may be submitted to the Department of Industry and Trade or other relevant agencies depending on the regulations of each locality.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Processing time<\/b><span style=\"font-weight: 400;\">: The processing time for documents usually ranges from 10 to 15 working days from the date of receipt of complete and valid documents. However, this time may vary depending on the regulations and specific situation at the local authority.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3. Get results<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Certificate of registration of representative office activities<\/b><span style=\"font-weight: 400;\">: After the application is reviewed and approved, the Department of Planning and Investment (or relevant agency) will issue a Certificate of Registration of Operation to the representative office. This certificate confirms the legality and allows the representative office to start operating in Vietnam.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Other relevant documents<\/b><span style=\"font-weight: 400;\">: In addition to the Certificate of Registration of Operation, the enterprise may receive other documents related to the establishment of a representative office, such as the Certificate of Seal Registration (if any) and guidance documents on reporting obligations and legal compliance.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">V. Important Notes<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. Procedures after receiving the certificate<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Activity Notification<\/b><span style=\"font-weight: 400;\">: After receiving the Certificate of Business Registration, the enterprise must publicly announce the establishment of a representative office on the national portal on business registration or mass media as prescribed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Seal engraving and seal registration<\/b><span style=\"font-weight: 400;\">: If the representative office uses a seal, it is necessary to engrave the seal and register the seal sample with the competent police agency.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Register for tax code<\/b><span style=\"font-weight: 400;\">: Representative offices need to register a tax code at the local tax authority to fulfill tax obligations as prescribed by law.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Open a bank account<\/b><span style=\"font-weight: 400;\">: Representative offices need to open a bank account in Vietnam for convenience in financial transactions.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Common mistakes when opening a representative office and how to fix them<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Missing or incorrect records<\/b><span style=\"font-weight: 400;\">: This is the most common error. To fix it, businesses need to carefully check and ensure that all documents are complete, accurate and legally notarized.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Delay in filing<\/b><span style=\"font-weight: 400;\">: Late submission of applications may result in delays or rejection. Businesses should plan and adhere to deadlines.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Failure to comply with local laws<\/b><span style=\"font-weight: 400;\">: Enterprises need to understand and comply with Vietnamese laws related to the operations of representative offices. Otherwise, they may be fined or have their operations suspended.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3. Regulations on periodic activity reports<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Activity report<\/b><span style=\"font-weight: 400;\">: Representative offices must prepare and submit periodic activity reports (usually annually) to the Department of Planning and Investment or the competent management agency. This report must clearly state the activities performed, the results achieved and the operational plan for the coming period.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Tax reporting<\/b><span style=\"font-weight: 400;\">: Representative offices must submit periodic tax reports to the tax authorities, including personal income tax reports, value added tax reports (if any), and other financial reports as prescribed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Labor report<\/b><span style=\"font-weight: 400;\">: Representative offices need to report on the labor situation to the local Department of Labor, War Invalids and Social Affairs, including the number of employees, wages and welfare regimes.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Are you planning to expand your business in Vietnam and need a complete solution from renting an office to carrying out legal procedures for company establishment? G Office is the perfect choice for you! We provide comprehensive services, including renting many types of offices to suit the diverse needs of businesses, from <\/span><a href=\"https:\/\/vanphongao.vn\/en\/van-phong-ao\/\"><b>virtual office<\/b><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/vanphongao.vn\/en\/cho-thue-van-phong\/van-phong-chia-se-su-doi-moi-cua-mo-hinh-lam-viec-trong-ky-nguyen-ket-noi.html\/\"><b>shared office<\/b><\/a><span style=\"font-weight: 400;\"> arrive <\/span><a href=\"https:\/\/vanphongao.vn\/en\/van-phong-tron-goi\/\"><b>complete office<\/b><\/a><span style=\"font-weight: 400;\">. G Office&#039;s team of legal experts will support you every step of the way.<\/span> <a href=\"https:\/\/vanphongao.vn\/en\/cho-thue-van-phong\/huong-dan-chi-tiet-thu-tuc-thanh-lap-doanh-nghiep-tu-a-den-z.html\/\"><b>business formation<\/b><\/a><span style=\"font-weight: 400;\">, ensuring all procedures are carried out quickly and in accordance with regulations. Contact G Office today to start your smooth and successful business journey in Vietnam!<\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>Vi\u1ec7c m\u1edf v\u0103n ph\u00f2ng \u0111\u1ea1i di\u1ec7n l\u00e0 m\u1ed9t b\u01b0\u1edbc quan tr\u1ecdng gi\u00fap doanh nghi\u1ec7p n\u01b0\u1edbc ngo\u00e0i m\u1edf r\u1ed9ng s\u1ef1 hi\u1ec7n di\u1ec7n v\u00e0 th\u00e2m nh\u1eadp s\u00e2u v\u00e0o th\u1ecb tr\u01b0\u1eddng Vi\u1ec7t Nam. V\u1edbi m\u00f4i tr\u01b0\u1eddng kinh doanh n\u0103ng \u0111\u1ed9ng v\u00e0 ti\u1ec1m n\u0103ng t\u0103ng tr\u01b0\u1edfng cao, Vi\u1ec7t Nam tr\u1edf th\u00e0nh \u0111i\u1ec3m \u0111\u1ebfn h\u1ea5p d\u1eabn cho c\u00e1c doanh nghi\u1ec7p [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":4429,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[94],"tags":[],"class_list":["post-4428","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cho-thue-van-phong"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>L\u00e0m th\u1ebf n\u00e0o \u0111\u1ec3 m\u1edf v\u0103n ph\u00f2ng \u0111\u1ea1i di\u1ec7n t\u1ea1i Vi\u1ec7t Nam?<\/title>\n<meta name=\"description\" content=\"Vi\u1ec7c m\u1edf v\u0103n ph\u00f2ng \u0111\u1ea1i di\u1ec7n l\u00e0 m\u1ed9t b\u01b0\u1edbc 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