It’s 2024 and modern technology is making everything smarter. You have smartphones, smart watches, smart cars, and even smart homes. It’s no surprise that we’re entering the era of smart spaces. Now, technology is turning its sights to another important space – the space smart office.
What is a smart office?
A smart workspace or smart office is a technology-optimized space designed to increase productivity and provide easy accessibility for the individuals working in the space. Just as a smart home makes life more convenient through connected thermostats, refrigerators, and other appliances, a smart office uses connected rooms and devices to transform day-to-day business operations.
Smart workspaces are made possible by equipping office spaces with connected tools that leverage technology commonly referred to as the Internet of Things or IoT. In simple terms, IoT is a collection of devices connected to the internet that exchange information or data. In an office like G Office, these tools range from things like printers and scanners, to biometric door locks that are programmed to admit your team with a fingerprint instead of a physical key, or conference room access systems that unlock with a code you receive via text or email just before your booking begins.
Just as the Internet forever changed the way we work, smart workspaces represent the next evolution: using IoT to increase productivity by changing where we work.
What is a smart building?
A recent study by Forrester Research predicts that the smart office industry will continue to gain strength as organizations evolve to meet new regulations and efficiency goals, and as the smart city movement continues to grow. Intel, a driving force in the IoT market, has released a video depicting a day in the life of a smart building worker, painting a compelling picture of what the future could look like, with technology recognizing everything from license plate numbers to directing us to the right parking space, providing security as we approach buildings and office suites, ordering lunch, navigating campuses, and, of course, connecting to wifi, screens, and video conferencing equipment.
As we move into a technology-powered future in every aspect of our daily lives, we will increasingly see the influence of artificial intelligence and IoT. Automation will continue to make things more efficient, and efficiency is key to business success. Most companies rely on automation when manufacturing goods in their factories and warehouses. If entrepreneurs apply the same principles to the workspaces of human resources, customer service, sales, and office management, companies can begin to develop a more efficient approach to doing business.
Automation in smart buildings has become a huge benefit for building owners and operators. By enabling better monitoring and remote management of systems such as heating, ventilation, air conditioning, lighting, and other daily functions, smart systems provide consistent data that can be used to evaluate operating standards. This improved visibility can then be used to reduce costs through improved energy consumption, optimized maintenance planning, and dynamic thresholds, while increasing reliability, performance, and the experience of those in the facility.
Benefits of smart office
Companies looking to increase productivity and maintain a competitive edge will do well to adopt the smart office concept. Here are a few reasons why:
Improve collaboration and increase productivity
A defining characteristic of successful teams or brands is how well their employees are able to collaborate. A smart office aims to provide a space that not only fosters but also enhances collaboration between individuals. This will naturally lead to a more productive workspace as teams and individuals can share ideas at a rapid pace, removing unnecessary barriers that hinder communication.
Another way to look at productivity is the speed at which individuals complete their work. Smart offices are equipped with software to help eliminate basic, mundane tasks like managing conference room reservations or finding a place to plug in your laptop. This reduces the small frustrations and annoyances employees experience in the workspace and helps them focus on work-related tasks.
Streamline communication
For most people, trying to find a space to chat and exchange ideas often takes time. Employees often spend more time trying to connect than actually collaborating. While open office layouts can promote collaboration between different groups sharing the same space, they can also be distracting for larger groups. Many workspaces also struggle with communication between employees and tenants or customers using their building, especially when it comes to mail pickup, maintenance issues, or other facility-related questions.
Smart offices can help streamline these issues in a number of ways, and for offices of all sizes. For starters, they can often optimize office layouts for more efficient collaboration. Workspace-related apps are another common feature today that streamline access control, usage, and communication between tenants and tenants, as well as on- and off-site employees.
Deliver actionable insights
One of the advantages of smart offices is that it is easy to collect data about activities in the space. With enough data about how your team uses the office, you can better understand how to create optimal conditions for a productive team.
Many smart offices, such as G Office launched in early 2006, are equipped with a variety of smart office devices aimed at modernizing work, making it easier and simpler for customers to operate everything, even when working remotely.
At its core, a smart office aims to improve the working environment for employees. It aims to make each individual's job easier, while also providing a fun environment to keep employees motivated.
Technology is always evolving. Our parents and grandparents could never have imagined the world we live in today. Smart offices and smart buildings are simply a step forward in a more connected and integrated world. As technology continues to advance, entrepreneurs must push themselves to take advantage of its capabilities and integrate them into our daily work lives.
If you are looking for coworking space for rent HCM Smartly equipped, modern and reasonably priced. Contact G Office now!
